To easily locate specific information, use Ctrl+F to search for the key words.
General Information
| Description | Value |
|---|---|
| Legal name | The Rector & Visitors of the University of Virginia |
| Fiscal period end date | June 30 |
| URL to UVA Office of Sponsored Programs website | https://osp.research.virginia.edu |
| Payment and mailing address | P.O. Box 400195 Charlottesville, VA 22904-4195 |
| Physical address | 1001 N Emmet St Charlottesville, VA 22903-4833 |
| Email address | ospnoa@virginia.edu |
| Phone number | 434-924-4270 |
| Remit address | osp-cash@virginia.edu |
| Congressional district | The 5th District of Virginia |
| Charter date | January 25, 1819 |
| Internal Revenue Service (IRS) exempt status | 501(c): IRS Tax Exempt Determination Letter |
| W-9: 2024 W-9 | |
| W-9 (Virginia version): Commonwealth of Virginia Substitute Form W-9 | |
| Approximate number of employees | See UVA Facts & Figures |
| UVA organizational chart | https://ira.virginia.edu/data-analytics/organizational-chart |
Contacts
| Description | Value |
|---|---|
| Authorized Organizational Representative (AOR) | Stewart Craig, ospnoa@virginia.edu Executive Director, Office of Sponsored Programs |
| Financial Authorized Organizational Representative | Urmila Bajaj, osp-postaward@virginia.edu Director of Post Award, Office of Sponsored Programs |
| Sustainability contact | Andrea Trimble, art2k@virginia.edu Director of Sustainability |
| Small Business Subcontracting Plan contact | Shannon Wampler, saw2w@virginia.edu Supplier Diversity Business Analyst Contact for proposals or awards that require a Small Business Contracting Plan. |
| Export Controls | Contact to confirm export controls-related registration dates. |
| Office of Civil Rights | Contact for questions related to civil rights. |
| Office of Tax Compliance | https://uvafinance.virginia.edu/tax-compliance UVA's W-9 and IRS determination letter are linked above. Contact Office of Tax Compliance to obtain Form 990-T and other tax forms. |
Entity Details
| Description | Values |
|---|---|
| Type of business concern | UVA falls under the following entity categories:
|
| Organizational documents | As a legislatively created entity, UVA does not have a registration with the State Corporation Commission. If requested, provide the following statutory reference in the Virginia Code: § 23.1-2200. Corporate name; name of the University. A. The board of visitors of the University of Virginia (the board) is a corporation under the name and style of "the Rector and Visitors of the University of Virginia" and has, in addition to its other powers, all the corporate powers given to corporations by the provisions of Title 13.1 except those powers that are confined to corporations created pursuant to Title 13.1. The board shall at all times be under the control of the General Assembly. B. The institution shall be known as the University of Virginia (the University). |
Rate Agreements
| Description | Values |
|---|---|
| Most recent negotiated Facilities & Administrative (i.e., F&A or IDC) rate agreement and fringe benefit rates | See the Rates & Single Audit page |
Cognizant Government Agency Department of Health and Human Services (DHHS) | Arif "Mak" Karim, Director, Cost Allocation Services Phone: 214-767-3600 |
| Mid-Atlantic Field Office |
Audits
| Description | Values |
|---|---|
| Single Audit report/A-133 Audit | See the Rates & Single Audit page |
| Is this entity's Single Audit pat of a large comprehensive audit (i.e., state or system audit) as found in the Federal Audit Clearinghouse (FAC)? | Yes |
| Primary auditee name | Commonwealth of Virginia |
| Primary auditee Employer Identification Number (EIN) | 54-6001736 |
| Government approved property system | Yes |
Last Audit (Navy): November 2, 2022 Last Audit (Army): September 8, 2022 | |
| Government approved accounting, estimating, or procurement systems | UVA does not have governmental audited systems for the following: Accounting System: No Estimating System: No Procurement System: No |
| As an educational institution, all institutional controls are reviewed under our single audit. |
Registration & IDs
| Description | Values |
|---|---|
| ASAP recipient IDs | UVA: 5125981 |
| U.S. Department of Agriculture: 124402200 | |
| eVA VCUST number | VS0000230460 |
| NAICS number | 611310 |
| DS-2 disclosure statement | Yes Last updated July 22, 2022 |
| NIH institution code | 1526402 |
| NSF institution code | 0037457000 |
| Nuclear Regulatory Commission (NRC) license | 4500034-26 |
| Unique Entity Identifier (UEI) | JJG6HU8PA4S5 |
| Federal Entity Number (FEN)/Employer Identification Number (EIN)/Federal Tax ID Number | 54-6001796 |
| Data Universal Numbering System (DUNS) number | 065391526 |
| Commercial and Government Entity (CAGE) code | 9B982 (used for most proposals paired with DUNS# 065391526) |
6P9N0 (used for certain proposals paired with DUNS# 832618065) | |
| Integrated Postsecondary Education Data System (IPEDS) number | 234076 |
| Federal Interagency Committee on Education (FICE) | 006968 |
| System for Award Management (SAM) registration expiration date | July 12, 2025 |
| Administrative contracting offices | Office of Naval Research Atlanta Regional Office 100 Alabama Street S.W. Suite 4R15 Atlanta, GA 30303-3104 |
| Office of Postsecondary Education identifier | 00374500 |
| VDOE payee # | 00879 |
| E-Verify company ID | 1369322 |
Date of authorization or enrollment date: December 20, 2018 |
Certifications
Conflicts of Interest (COI)
| Description | Values |
|---|---|
Entity certifies that it has an active and enforced conflict of interest policy that is consistent with the provisions of the following agencies: Public Health Service (PHS) National Science Foundation (NSF) National Aeronautics and Space Administration (NASA) Department of Energy (DoE) Department of Defense (DOD) | Yes |
| Entity certifies that it has either incorporated conflict of cimmitment into its conflict of interest policy or has a stand-alone conflict of commitment policy. | Yes |
| Entity certifies that it has prescribed responsibilities, general rules, and procedures for identifying, evaluating, and resolving organizational conflicts of interest as defined in FAR 9.5. | Yes |
| Compliant FCOI policy (42 CFR Part 50, Subpart F) | Yes |
Affirmative Action/Equal Opportunity
| Description | Values |
|---|---|
| Affirmative Action | Written affirmative action program developed and on file in compliance with FAR 52.222-25. |
| Equal Opportunity | UVA has been required to submit Standard Form 100 (EEO-1) consistent with FAR 52.222-26. |
Executive Compensation/FFATA
| Description | Values |
|---|---|
| Is UVA exempt from reporting executive compensation under FAR 52.204-10? | Yes |
| The entity in the preceding fiscal year received 80 percent or more of its annual gross revenues from Federal awards. | No |
| The entity has received $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance. | Yes |
| The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. | No |
| Access to compensation information is available via Virginia FOIA laws, not by virtue of either of the statutes referenced. |
Debarment and Suspension
| Description | Values |
|---|---|
| Is the organization presently debarred, suspended or proposed for debarment from covered transactions by any Federal agency? | No |
| Within three (3) previous years, entity has had one or more contracts terminated for default by any federal agency. | No |
| Presently indicted for, or otherwise criminally or civilly charged by a government entity. | No |
| Within three (3) previous years, entity has been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) contract of subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. | No |
Lobbying
| Description | Values |
|---|---|
| Entity hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of any contract. | Yes |
Environmental Sustainability
| Description | Values |
|---|---|
| Does UVA have a sustainability plan? | Yes |
Prohibited Telecommunications
| Description | Values |
|---|---|
| FAR 52.204-24 & 52.204-25 representation regarding certain telecommunications and video surveillance services or equipment. | Select "WILL NOT" or "DOES NOT" for all sections. |
Export Controls and Data Security
| Description | Values |
|---|---|
| Military Critical Technical Data Agreement (DD2345) | Enterprise Name: The Rector and Visitors of the University of Virginia Certification Number: 0023855 Expiration Date: May 3, 2026 Data Custodian: Kelly Hocstetler, kjh5e@virginia.edu or 434-982-5725 |
| NIST 800-171 and DFARS 252.204-7019 and DFARS 252.204-7020 require that all contractors have and maintain current assessment score (less than three years old, using the DCMA assessment methodology) in the DoD Supplier Performance Risk System (SPRS) | UVA can comply with these requirements when the project requires. |
| Contact Andrew Bedotto, ab3ah@virginia.edu, for questions about SPRS score. | |
| Offeror certifies that it registered with DDTC. If registered, expiration date of registration is required. | Yes Aprill 2025 |
Assurances
| Description | Values |
|---|---|
| Date Misconduct in Science filed | June 23, 1999 |
| Filed assurances regarding Civil Rights | Civil Rights assurances (45 CFR 80): May 15, 1978 |
Assurance concerning the handicapped (45 CFR 84): June 7, 1977 | |
Assurance concerning sex discrimination (45 CFR 86): April 11, 1977 | |
Assurance concerning age discrimination (45 CFR 90-91): February 1, 1978 | |
| Research Misconduct (RM) Assurance of Compliance Report | IPF Number: 1526402 |
Human Subjects
| Description | Values |
|---|---|
| Human Subjects number | FWA: 00006183 Effective: January 21, 2004 See HRPP website for expiration date |
| Primary Department of Defense (DoD) Human Subjects FWA addendum | A0059 |
| National Provider Identifier (NPI) | 1710193552 |
| Is entity AAHRPP accredited? | Yes |
Animal Subjects
| Description | Values |
|---|---|
| Personal Health Service (PHS) Animal Assurance number | A3245-01 See Animal Care & Use Committee website |
| Expiration date: June 30, 2027 |
PHS/Office of Laboratory Animal Welfare (PHS/OLAW)
| Description | Values |
|---|---|
| Does entity have PHS/OLAW approval? | Yes |
| Primary PHS/OLAW Assurance number | D16-00157 (A3245-01) |
Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC)
| Description | Values |
|---|---|
| Is entity AAALAC accredited? | Yes |
| Primary AAALAC Accreditation Assurance number | 000468 |
| AAALAC last accreditation date | November 19, 2022 See Animal Care & Use Committee website |
US Department of Agriculture (USDA) Research Registration
| Description | Values |
|---|---|
| Does the entity have a USDA Research Registration number? | Yes |
| Primary USDA Research Registration number | 52-R-0011 |
Other Plans and Policies
| Description | Values |
|---|---|
| Does UVA have a policy on combatting human trafficking? | https://uvapolicy.virginia.edu/policy/SEC-031 |
| Policy on research misconduct | https://uvapolicy.virginia.edu/policy/RES-004 |
| Anti-fraud, corruption, and whistleblowing policy | https://uvapolicy.virginia.edu/policy/GOV-002 |
| Travel, meals, and entertainment expenses policy | https://uvapolicy.virginia.edu/policy/FIN-004 |
| Risk management and insurance | https://uvapolicy.virginia.edu/policy/FIN-006 |
| Other policies related to research | See UVA Policy for other research-related policies. |
| Policy for youth protection | https://youthprotection.virginia.edu/ |