Contracts at UVA
Members of the research community can submit requests for review, drafting, negotiation, and execution of an Agreement in RUVA via the process outlined in the Job Aid: Submitting an Agreement.
Following submission to OSP, each Agreement is assigned a unique record ID in ResearchUVA (RUVA), which indicates the Agreement type and numeric identifier. Agreements are assigned and distributed to either a member of the OSP Contracts or OSP Pre-Award team depending on the agreement type, sponsor, and complexity.
The assigned OSP team member will review the Agreement to ensure compliance with institutional policies as well as applicable state and federal laws and regulations.
The OSP team member assigned is listed as the "Owner" in the top-left section of the Agreement record in RUVA. You can find their email address on the Contact OSP page.
Once the terms and conditions have been finalized and all required documentation has been provided (see Required Documents by Agreement Type and the list of situations when Additional Approvals Required Prior to Signature), OSP will coordinate the execution process. If the agreement involves incoming funding or an outgoing subaward, the OSP Pre-Award team will create or modify an account in UVA’s financial system, Workday Financials.
OSP’s goal is to facilitate the performance of world-class research by partnering with and providing high-quality services and expertise to researchers and administrators across the UVA. The OSP Contracts team is available to provide strategic consultation on all aspects of industry, federal, and non-profit contracting. Members of the research community are encouraged to reach out to their Contract Negotiators with any questions.