The process to update ResearchUVA to version 10.5 is underway, which will introduce new features and bug fixes for the Grants, Agreements, and COI modules. The OVPR Training team provided an overview at the most recent OSP Spotlight meeting. Continue reading for a preview of what's to come.
Current Timeline
Implementation will span several months with a goal to go live with the updates this summer. Although OSP and the OVPR Info Team are working with Huron to finalize dates, below is a general timeline of activities.
- Early through mid-April: Super User sessions and draft change guide made available
- Late April through May: User Acceptance Testing
- Beginning in June: Training opportunities
- After Go-Live: Office Hours
We will provide communications throughout the process via the OSP blog, OSP Spotlight meetings, OSP Spotlight newsletter, and listserv emails. Make sure you sign up to receive OSP communications to stay in the loop (link opens in new window).
Preview of Changes
Although the complete list of changes is still being reviewed, this update is a big one! Changes range from those that only impact OSP to user interface changes and new features and functionality.
Examples
- Expanded workflow states and updated labelling to better track overall review and signature progress.
- Updated action labels within records (e.g. "Send Out for Signature" to become "Send for External Signature").
- Decluttering the workspace by moving some details to their own tabs.
"Big Ticket Items"
There are optional changes still being considered, including new ways of documenting effort in budgets and expanded certification options. OSP, OVPR Info Team, and the RUVA steering committee are gathering data and reviewing information to inform decisions on these changes.
OVPR Training team is working on guidance and training for all changes and updates impacting users in schools and departments. We will keep you informed as we know more.
Calling All Super Users
We are looking for "Super Users" to help explore potential impact and test certain changes being considered, including:
- New Funding Proposal ability to budget effort by months,
- Tags for Agreements, and
- Additional Certify options.
If you frequently support budget development and certification or utilize tagging in RUVA, we need your help! Please email MaryBeth Spaulding, Associate Director of Pre-Award, at mas7zt@virginia.edu to participate in Super User sessions and help ensure a smooth update.
Missed the April OSP Spotlight?
If couldn't join us for the April OSP Spotlight meeting, be sure to check out the recording in OSP Spotlight archive, which includes a link to the OVPR Training team slides.