Chart showing flow of new awards and agreements from receipt through compliance review, negotiation, execution, setup, and activation by agreement type.

Congratulations! A sponsor selected your funding proposal for an award. Now what? 

Upon receiving an award or draft agreement from a sponsor, the journey to setup and activation differs depending on agreement and sponsor type.

Bilateral Agreements

Bilateral agreements are contracts that require both parties—UVA and the sponsor—to sign off of on the agreement terms and conditions. 

After ensuring all compliance requirements are met, bilateral agreements are assigned to an OSP team member for negotiation and execution. 

  • Industry clinical trial agreements (CSAs), federal contracts, and research funding agreements with industry or foreign sponsors are assigned to a Contract Negotiator.
  • All other bilateral agreements are assigned to a Pre-Award Senior Administrator.

Once executed, the agreement is set up in ResearchUVA (RUVA) by an Award Setup Administrator.

Unilateral Agreements

Unilateral agreements do not require negotiation. By sending the award, the sponsor agrees to provide funding if the project is completed as proposed. 

After ensuring all compliance requirements are met, the agreement is set up in RUVA by an Award Setup Administrator.

At this point, all agreement types follow a similar process. An Award Setup Manager activates it in RUVA and Workday, and the project can begin! 

See the webpages for OSP procedures and OVPR Compliance & Training for more information about sponsored programs and research compliance. 

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